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How Can I Encrypt My Emails To Make Them HIPAA Compliant?

The Health Insurance Portability and Accountability Act (HIPAA) requires that healthcare organizations protect their patients’ protected health information (PHI). An effective way to do this is to make sure your emails are encrypted and secure from outside threats. You can do this by using a HIPAA compliant email service like EnGuard. 

What Is HIPAA Compliant Email?

HIPAA compliant email is an email platform or system that follows the regulations outlined in the HIPAA privacy rule. These email services allow healthcare professionals to include protected health information in their emails with their patients and staff. This helps protect patients’ private health information from unauthorized users, such as hackers. EnGuard email systems use end-to-end encryption and other privacy practices to make sure these emails are transmitted securely. This mitigates the risk of data breaches, promotes HIPAA compliance, and protects your patient’s privacy.

What Makes EnGuard HIPAA Compliant?

If you are a healthcare provider with access to protected health information, you must use HIPAA compliant email services. This helps protect sensitive information and prevent data breaches that could negatively impact your patients and practice. Here are the features of EnGuard email services that make us HIPAA compliant:

End-to-End Encryption

Encryption is the process of making data unreadable to unauthorized individuals. EnGuard uses Transport Layer Security (TLS) to remove PHI’s identifiable factors, so if a hacker gets ahold of the email, they won’t be able to read or understand it. Our platform makes it easy to send password-protected messages, and email responses are processed securely for end-to-end encryption. 

Secure File Links

Our Secure Cloud allows you to send secure file attachments with password protection and time expiration. You can do this by uploading your attachment to our Webmail and sending your recipient a secure link to download it. This protects your files from unauthorized users and eliminates file size restrictions.

Protect Against Viruses and Spam

We utilize an anti-spam system to block over 95% of spam. You have complete control of this anti-spam feature with the ability to block unwanted senders or approve trusted senders to bypass your spam folder. We also use a premium anti-virus system that updates every hour and cleans every message in your inbox. This helps prevent malware-infected emails from entering your inbox. 

Prevent Data Loss

If you try sending an unencrypted email containing sensitive information, our system can quarantine your message and clarify that you want to send it without encryption. This prevents you from sending information such as credit card or social security numbers in clear text. This feature can protect you from making innocent mistakes with costly consequences.

Simplify HIPAA Compliance With Enterprise Guardian 

One of the best ways to encrypt your healthcare practice’s emails is to use a HIPAA compliant email service. Enterprise Guardian, or EnGuard, offers an email service with end-to-end encryption to protect your patients’ PHI. We also offer products like document storage, video conferencing, and domain registration to enhance your practice’s operations. Our products are user-friendly and come with U.S.-based customer support. Contact us today to learn more about how our products can protect your patients and simplify HIPAA compliance.