HIPAA Compliant Email is a secure and private email platform or service used by healthcare professionals (Covered Entities) to send Patient Health Information (PHI) via email to other healthcare providers (Business Associates) or directly to their patients. HIPAA compliant email requires the use of end-to-end encryption and best privacy practices to ensure that emails are transmitted through internet securely. To setup HIPAA compliant email, an organization must setup their own email server or outsource their email hosting to an email service provider that specializes in HIPAA compliant email such as Enterprise Guardian.
Deploying your own email server requires a significant investment upfront in hardware and software. Then there is a monthly cost for datacenter space, reliable internet service, backup systems, and a small team of IT staff to keep that system running 24/7. In order to make your email system HIPAA compliant, you also need to implement the following requirements below. For most small to medium sized Covered Entities, it is not practical to run their own HIPAA compliant email system. We hope by the end of this article, we hope it makes sense to pay as little as $3 per user per month to have us host your HIPAA compliant email.
Enterprise Guardian (EnGuard), an American Company based out of Southern California, is a HIPAA Compliant Email Service Provider for healthcare providers, doctors, clinics, psychologists, dentists, chiropractors, nursing homes, pharmacies, health insurance companies, hospitals, and billing services.
We are HIPAA, HITECH, and OMNIBUS Compliant!
Many companies make the huge mistake of thinking they can become HIPAA compliant by simply deploying an email encryption solution. What they fail to understand is there is a lot more required for HIPAA compliant email than just using encryption.
Our team of Certified HIPAA Security Experts has engineered our email service from the ground up to comply with the standards of the HIPAA Privacy and Security Rules. We have gone through training, certification, and have identified 6 areas a Covered Entity must correctly address in order for their email communications to be fully HIPAA Compliant:
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