Email is a convenient form of communication for medical practices and should be secure to promote patient privacy. Hackers may try to access sensitive data sent and received through email, potentially leading to identity theft, financial loss, and other consequences. Enterprise Guardian provides a HIPAA-compliant email solution with features like end-to-end encryption and antivirus protection to safeguard your emails. Here are five ways to secure emails:
1. Choose a Secure Email Solution
One way to prevent unauthorized access to your emails is to choose a secure and reliable email solution like Enterprise Guardian. Our email service protects data in transit and at rest, safeguarding your messages from unauthorized personnel. It has end-to-end encryption, data loss prevention, antivirus protection, and spam filtering to help secure emails. Our solution is HIPAA-compliant, making it ideal for organizations that handle sensitive healthcare information.
2. Use Strong Passwords
A strong and unique password helps prevent unauthorized individuals from accessing your email account. Use a combination of several different characters, including uppercase and lowercase letters, numbers, and special symbols. Avoid using personal information like your name or birthdate as part of your password. You can also use a password manager to generate and store complex passwords. Encourage your employees to use strong passwords and change them periodically. They should also avoid using the same password for multiple accounts, as attackers could use the compromised password to gain unauthorized access to the other accounts.
3. Enable Two-factor Authentication
As a medical provider who handles sensitive patient information, two-factor authentication helps secure emails even further. With this feature enabled, an additional code or security question is required to log into your email account. This brings additional protection, as hackers need more than just your password to access your emails. Enterprise Guardian offers this feature with our secure email solution. Take advantage of it to secure emails and keep patient information, insurance data, diagnoses, and treatment plans confidential.
4. Beware of Phishing Emails
Phishing emails are fraudulent emails that trick people into revealing sensitive information, such as login credentials or financial data. They can pose as legitimate organizations or individuals and ask for information like usernames, passwords, or credit card numbers. As a medical practice handling private patient information, be vigilant against phishing emails. Train your employees to recognize and report suspicious emails. They should avoid clicking on links or downloading attachments from unknown senders. Enterprise Guardian’s email solution also includes spam filtering to block potential phishing emails from reaching your inbox.
5. Verify Information Before Sending
Typing in the wrong email address accidentally can expose confidential information to the wrong person. Before clicking send on an email that contains private data, double-check the recipient’s address. At Enterprise Guardian, we have a data prevention feature that scans for confidential information before allowing an email to be sent. It warns if the email contains sensitive data like credit card information or social security numbers. This feature helps you double-check an email before sending it to avoid potential mistakes. Our secure file-sharing feature also has expiration dates and password protection for added data security.
Secure Emails With Enterprise Guardian
Enterprise Guardian’s secure email platform provides robust protection against cyber threats. From built-in encryption to advanced spam filtering, our service maintains the safety and confidentiality of your email communication. Contact Enterprise Guardian today to learn more about how our secure email solution can benefit your medical practice.